Document Control Manager

1117

The Document Control Manager will effectively manage all aspects of the Document Control function (Technical & People focussed) at DPS Cork and will be responsible for the correct and accurate storage, retrieval and communication of all technical records and documentation within the DPS Cork registry. In addition to managing the technical records, the Document Control Manager will be responsible for issuing and receiving all documentation from the site engineering, project teams, Client and third parties etc.  The Document Control Manager will ensure that all established DPS procedures and policies needed to meet the demands of document control in a regulated environment are fully adhered to at all times.

Category:
General
Location:
Ireland
Years of Experience Req.:
5+
Date Posted:
13/04/2022
Days Remaining:
72
Employment Type:
Permanent full-time
Education Level Req.:
A third level qualification in a relevant discipline

DPS Group is a global engineering, consulting and project management company, serving high-tech industries around the world. DPS delivers services for clients across the complete engineering and construction value chain including feasibility studies, concepts, consulting, architecture, engineering, procurement, construction management, commissioning, qualification and validation; as well as client-side technical services.DPS applies its extensive process engineering expertise built over 47 years, as well as significant Lean construction experience to assist clients in high-end process sectors such as pharmaceuticals, biotech and semiconductors to deliver manufacturing facilities speedily, safely and cost effectively. What sets the firm apart are the partnerships it builds with clients through a fundamental understanding of their businesses and its own agility, flexibility, original thinking and high-calibre people.DPS has grown substantially in recent years and now employs more than 2,500 people in 18 offices and on client sites in Ireland, U.K., Netherlands, Belgium, Sweden, Switz253317.090218erland, Israel, Singapore, Saudi Arabia, and the United States. For more information, visit www.dpsgroupglobal.com.


About the Role

The Document Control Manager will effectively manage all aspects of the Document Control function (Technical & People focussed) at DPS Cork and will be responsible for the correct and accurate storage, retrieval and communication of all technical records and documentation within the DPS Cork registry. In addition to managing the technical records, the Document Control Manager will be responsible for issuing and receiving all documentation from the site engineering, project teams, Client and third parties etc.  The Document Control Manager will ensure that all established DPS procedures and policies needed to meet the demands of document control in a regulated environment are fully adhered to at all times.


Summary Responsibilities

  • Accountable for effectively managing all areas of the Document Control Function at DPS Cork
  • Support all document flow needs for engineering design disciplines, Project Management and Validation Departments.
  • Issue of associated Project Deliverables to Project Team & Client using Document Control System
  • Management of associated Project Deliverables in Electronic/Hard copy format
  • Expediting Vendor Documentation as required
  • Coordinating associated project packages in accordance with client procedures
  • Conducting Internal Audits & raising corrective actions in accordance with ISO 9001 Certification
  • Assist in supporting external audits, coordinating associated activities, and ensuring timely response to documentation requests for auditors
  • Investigating and responding to subsequent corrective actions that are related to Document Control, Training, and Internal / External Standards
  • Responsible for coordinating document change orders, facilitating reviews, approvals, and retention of Risk Management documents
  • Liaising with clients, vendors and contractors to deliver completed project handover documentation to client specifications.
  • Proactively managing a team of Document Control professionals including KPI Delivery, Performance Management, Continuous Professional development, Succession Planning, Annual Leave etc.
  • Other reasonable work as requested by the Operations Engineering Manager Cork may be required


Requirments

  • Third Level: Essential A third level qualification in a relevant discipline
  • Training: Highly Desirable Formal training in Document Management Systems
  • Auditing: Highly Desirable Formal training in auditing practice   
  • A minimum of 5 years’ experience in a similar role, working in a multi-disciplinary design office or equivalent
  • Experience managing a team of personnel in a similar environment
  • Demonstrable experience of internal and external audit practices
  • Ability to effectively work in a in fast-paced, client focussed environment
  • Excellent interpersonal, organisational, multitasking, communication, and strong presentation skills
  • Self-starter capable of working on own with minimal supervision and capable of supervising direct reports
  • Strong attention to detail and reporting skills
  • Computer literate (ability to manage internal systems as well as external)
  • Demonstrable experience of resilience and tenacity in a pressurised environment



 

 

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