Executive Administrative Assistant - Albany, NY

ALB821612NY

DPS Group has an immediate need for an experienced Executive Administrative Assistant to support the Sr Vice President, Director of Construction, Director of Technical Services, and the Commercial Manager in our Albany, NY office. Successful candidates will have worked in a similar capacity, thrive in a fast-paced professional environment, and ideally have experience working with Architecture, Engineering and Construction professionals. The role of Executive Administrative Assistant involves a great deal of multitasking and is integral to the success of our business. You will work with teams, support the operations of the company, coordinate across different groups and lines of business, including senior and executive leadership.

Category:
Administration
Location:
New York
Years of Experience Req.:
5+
Date Posted:
23/03/2021
Days Remaining:
19
Employment Type:
Full-time
Education Level Req.:
High school diploma

Summary

DPS Group has an immediate need for an experienced Executive Administrative Assistant to support the Sr Vice President, Director of Construction, Director of Technical Services, and the Commercial Manager in our Albany, NY office. Successful candidates will have worked in a similar capacity, thrive in a fast-paced professional environment, and ideally have experience working with Architecture, Engineering and Construction professionals.

 

The role of Executive Administrative Assistant involves a great deal of multitasking and is integral to the success of our business. You will work with teams, support the operations of the company, coordinate across different groups and lines of business, including senior and executive leadership.

 

Responsibilities

  • Develop and carry out an efficient documentation and filing within corporate guidelines
  • Produce reports, presentations and briefs
  • Take dictation and minutes and accurately enter data
  • Organiz164209.728972es travel arrangements for national and international travel.
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Handle requests and queries appropriately
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Assist in marketing, multimedia, and communication efforts
  • Much of the work involves oral and written communication, word processing and dealing with email and telephone enquiries
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
  • Keeps management informed by reviewing and analyz164209.728972ing special reports; summariz164209.728972ing information; identifying trends
  • Contributes to team effort by accomplishing related results as needed
  • Event planning and organiz164209.728972ing of team building events
  • Other duties as assigned

 

Skills & Qualifications

  • 5+ years of related experience in Office Management, Administrative, or Business Professional roles
  • Strong organiz164209.728972ation skills are a must along with a customer service centric mindset. Ability to multitask and provide administrative support to multiple personnel of varying levels
  • Supply management, strong communication skills, tracking budget expenses, delegation, managing processes, developing standards, promoting process improvement, inventory control, reporting
  • Proficiency with Microsoft Office Suite, specifically Word, Outlook, PowerPoint, Excel, and Visio
  • Exemplary planning and time management skills
  • Ability to multitask and prioritiz164209.728972e daily workload
  • Discretion and confidentiality
  • Local candidates preferred
  • Ability to provide valid work authoriz164209.728972ation for US employment

 

 

The Company

DPS Group is a global EPCM firm offering full-service solutions within the Advanced Technology (semiconductor, data center, and solar) and Life Sciences (pharmaceutical, biotechnology, and medical technology) industries. DPS is dedicated to delivering successful projects with a ‘client-first’ mentality and personal touch across a range of market sectors: Project and Program Management, Procurement, Design, Construction Management, Health and Safety Management, Commissioning, Qualification, and Start-up. 

 

 

 

DPS Engineering Inc. is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities.  DPS does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

 

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