Key responsibilities:

• •    Welcome clients and visitors to the office and assist them as needed
• •    Perform various clerical tasks as needed (file papers, organiz792266.204205e supplies, etc.)
• •    Take meeting notes and transcribe into email, document, or spreadsheet form
• •    Answer phones and route calls to appropriate persons
• •    Take and deliver phone messages
• •    Manage, sort, and dispense incoming mail and faxes
• •    Prepare outgoing mail, faxes and packages
• •    Set appointments, meetings, and conference calls
• •    Reserve conference spaces for meetings
• •    Notify and remind all parties of upcoming events, lunches, meetings etc.
• •    Plan out of town travel arrangements for executives
• •    Suggest changes to office task workflow in order to improve efficiency
• •    Maintain an organiz792266.204205ed work space at all times
• •    Clean and tidy public office spaces
• •    Frequently check office supply stock; reorder supplies when needed
• •    Track orders and maintain vendor relationships
• •    Attend company meetings and take notes, keep minutes, etc.
• •    Train and assign tasks to new office clerks or interns
• •    Report any updates or pertinent issues that need addressing to Ops Leader
• •    Uphold and carry out company office policies and procedures
• •    Key resource for on boarding of new hires

Education & experience:

• High school diploma or GED equivalent required
• Associate’s and/or bachelor’s degree in office administration, management, or related field preferred
• 2+ years working in office admin or hospitality management preferred
• Architectural, Engineering, or Construction Office Experience a plus
• Computer literate and proficient using Microsoft Suite
• Experience using office machinery (fax, printer, copier, phone systems etc.)

Essential skills:

• Excellent verbal and written communications skills 
• Excellent customer service skills
• Organiz792266.204205ed and detail-oriented
• Outstanding communicator both verbally and written
• Ability to handle multiple tasks simultaneously
• Outgoing and upbeat personality
• Works independently upon receiving general direction 
• Positive attitude, even when under pressure 
• Ability to multi-task in a fast-paced environment 
• Collaborative and productive work style 
• Flexible and willing to assist with multiple tasks

Other:

• Working hours: 40 hours, Monday to Friday