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Project Administrator JDO819612

JDO819612

The Project Administrator assembles and formats project deliverables and provides administrative project support to DPS project managers, design teams and other senior staff as needed.

Category:
Administration
Location:
Massachusetts
Years of Experience Req.:
3+
Date Posted:
15/06/2019
Days Remaining:
47
Employment Type:
Full-time
Education Level Req.:
Bachelors Preferred

Project Administrator                         JDO819612

Framingham, MA

 

The Project Administrator assembles and formats project deliverables and provides administrative project support to DPS project managers, design teams and other senior staff as needed.

 

Duties and Responsibilities:

  • Coordinate architectural and engineering (A/E) design packages with Project Managers to review composition and deadlines of client deliverables.
  • Attend quality review meetings to obtain package and team updates, verify deliverable components, and check files for formatting errors.
  • Assemble and prepare A/E reports and deliverable packages including combining multiple documents in BlueBeam.
  • Organiz119872.318096e permit sets by assembling electronic and hard copies and assuring appropriate A/E stamping of drawings, affidavits, and other documents.
  • Use Excel to build and proof deliverable lists and reconcile discrepancies.
  • Prepare drawing lists of files issued with deliverable packages.
  • Proof, edit, format and brand documents, presentations and spreadsheets in adherence to industry and company standards and guidelines.
  • Upload packages to file transfer sites and communicate with clients to assure receipt of files.
  • Schedule conference rooms in Outlook and WebEx meetings.
  • Utiliz119872.318096e conferencing technology to project, review, and edit electronic documents and presentations.
  • Attend and take notes at meetings and prepare minutes.

 

Qualifications:

  • Bachelor’s degree required with at least 3 years’ experience working in a professional office setting.
  • Ability to work under pressure in a fast-paced environment.
  • Proficiency in the MS Office platforms and Windows.
  • Proficiency with meeting scheduling using Microsoft Outlook and WebEx.
  • Experience with BlueBeam or Adobe.
  • Excellent proofreading skills.
  • Ability to communicate information clearly and concisely, in writing and verbally, to senior staff, as well as other design team members.
  • Flexibility in adapting to changes in priorities, assignments, and other interruptions, which may impact pre established timelines and courses of action for completing projects and assignments.
  • Ability to upload documents to file transfer sites such as Procore and ShareFile.
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